Receptionist/Secretary

Nicosia, Cyprus


administration / administration

Receptionist/Secretary

Nicosia, Cyprus

Job Description

  • Telephone tasks (taking messages, transferring calls, screening calls, answering questions & providing basic information to clients)
  • Opening & distributing incoming mail & organising outgoing correspondence
  • Office filing & paperwork processing
  • Operating office equipment such as fax machines, copies, phone systems or binders
  • Composing correspondence
  • Preparing & scheduling meetings, arranging appointments, welcoming guests
  • Organising paperwork, electronic files & managing a database
  • Printing/binding financial statements
  • Monitoring who is entering or leaving the building & observe suspicious behavior
  • Providing assistance to the partners and/or staff as regards to clerical duties
  • Ensuring the smooth, efficient & effective operation of the office, equipment & supplies
  • Maintaining a high level of accuracy as regards to financial and employee files
  • Preparing beverages for partners & guests

Candidate Profile

  • Good oral comprehension & expression
  • Good written comprehension & expression both in Greek and in English
  • Good time management skills
  • Strong organizational ability
  • Computer literacy
  • Ability to work independently
  • Ability to perform administrative tasks quickly and accurately
  • Ability to work under pressure & tight deadlines
  • Ability to communicate at all levels
  • Multi-tasking
  • Attention to detail & high level of accuracy
  • A good grade high school diploma Office administration / Secretarial studies degree
  • Must be competent in the use of MS Office (particularly Excel, Word, and Outlook) and the Internet.
  • Knowledgeable about the company and industry.
  • Administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures.
  • 1-2 years experience in office administration

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